Hi Ambassadors:
We know that many Ambassadors are having trouble in these stressful
times with budget cuts, being overworked, no time, etc...
So we have brainstormed and come up with some ideas on how to maximize
your time and outreach efforts on campus.
Here are some suggestions to increase awareness of the various CETC
services plus retain your sanity...
Just remember that it's NOT always about you doing all the work but
maximizing your time and creating "mini-Ambassadors" at your
campus...we strongly encourage you to:
ESTABLISHING PARTNERSHIPS/ALLIANCES
Make alliances with others who reach out to the same target audience as
we do (Faculty, Staff and Administrators)... Here is a suggested list
of connections
to make:
• Administration (President, Vice President, CIO, CBO)
• Marketing Department
• Distance Ed Coordinators
• Professional Development Departments
• Academic Senate
• Shared Governance Bodies
• College Council
• District Council
• Classified Senate/Council
• IT Departments & IT Committees
• Technology Trainers
• Department Chairs
• Human Resources
• Other Ambassadors in your region to collaborate with
DO THEY HAVE DISTRIBUTION POINTS
Or ways to reach faculty, staff and administrators that you can also
tape into or piggy back on?:
• ListServs - usually these smaller listservs are more effective and
materials sent are more widely read...
• Databases
• Mailboxes
• Newsletters
• Websites
• Paycheck envelopes
Be Creative…you never know where an opportunity may arise!
CREATE OR PARTICIPATE IN VARIOUS CAMPUS EVENTS:
Plan to participate in the following types of faculty, staff and
administrator events:
• Opening Day/Convocation
• Flex activities
• Department meetings
• Committee meetings
• District meetings
• Luncheons/brown bags
• Technology Fairs (invite CETC projects to participate)
• Informative webinars featuring CETC projects
• Technology seminars that highlight CETC services
SUGGESTED TIME SAVING AMBASSADOR OUTREACH STRATEGIES:
• Utilize your partners to print, copy and/or distribute Ambassador
collateral materials likes the Takes Ones for you whenever possible.
(.pdf Take One files are available at
http://www.cccetc.org/AMtakeone.htm)
• Coordinate your own customized CETC Ambassador Meet & Confer Webinar,
archive it and then send the link to your campus to access it on their
own time 24/7.
• Invite a CETC Project Director and/or Representative to do a webinar
at your campus via Meet & Confer, invite your campus to attend and then
archive it and distribute the link afterwards for 24/7 access.
• Implement CETC Post survey (via online link or printed version) -
this is a good marketing tool because we have made the description of
each project a little more indepth.
• Make printed Take Ones more available to our target audience...put
them in mailboxes, teacher's lounges, department meetings, bulletin
boards, etc...Utilize any student help if you can!
• Maybe you can make your communications via regular emails regarding
CETC projects...distribute the link to the CETC website which is
http://www.cccetc.org and/or cut and paste some text from this website
on each project into emails to introduce folks to CETC projects and
services.
• Write articles for any campus newsletters or
e-newsletters...introducing yourself as your campus Ambassador and
again, you can go to the CETC website and cut and paste any text on any
CETC project.
• Find any existing campus websites (e.g., staff development, etc...)
or develop your own CETC Ambassador website and add links to the CETC
website and/or CETC projects...we can supply you with the logos for the
link buttons if you like...
• Tap into any existing events going on that also reach our target
audience and give them some Take Ones to distribute and/or have a
booth/table on site doing surveys and distributing Take ones.
• Schedule and conduct CETC Ambassador presentations and/or demos at
various meetings, events or create your own event.
• If you are doing any training or staff development, make a 5-10
minute "mini" CETC presentation prior to every training, distribute
Take Ones and paper CETC Post Surveys OR...have staff development
and/or IT do the same if possible.
• Distribute the TechEDge newsletter that featured the CETC Ambassador
program via email and/or have any local newsletters reprint this CETC
Ambassador article.
• Reserve a table at local events to distribute CETC Ambassador
materials or have event coordinators distribute your materials for you
at these events.
• Do a quick CETC overview and introduce yourself at various meetings,
luncheons, events.etc...
• Set-up live demos of the various CETC projects/services.
• Invite CETC projects to participate in your activities.
• Contact CETC projects and ask for collateral materials/promotional
items to distribute and generate more excitement.
Try to get as creative as you can to maximize your time and develop a
network that really "works" for you...
THANK YOU FOR YOUR CONTINUED HARD WORK!
We're coming into home stretch so we want to make sure that the
Ambassador program ends their fiscal year with a "bang" and we see an
improvement in the second half of the year.
We can't tell you how much we appreciate your efforts on behalf of the
CETC Ambassador program and CETC Projects...YOU are truly making a
difference!
If anyone has any other suggestions, we'd love to hear from you!
Keep on trucking Ambassadors!
Take care,
Donna Blanco : )
CETC Ambassador Program Coordinator
(619) 846-0204
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